As a highly skilled Legal Receptionist I read your posting for a new Legal Receptionist with interest. My experience aligns well with the qualifications you are seeking at Crosby LLC in particular my role as a Legal Receptionist at Baxter and Holden LLC and I am certain I would make a valuable addition to your organisation.
With more than 10 years’ experience as a Legal Receptionist I am adept in client support meeting coordination and documentation. Moreover while my on-the-job experience has afforded me a well-rounded skill set including first-rate verbal and written communication skills I excel at:
- Maintaining neat and orderly reception areas.
- Creating a wide range of documents and correspondence.
- Organising documentation for clients and preparing packages for delivery.
- Preparing meeting materials and setting up conference rooms.
In addition to my experience and personal qualities I have a solid educational foundation and a passion for administrative support. I am extremely enthusiastic about Crosby LLC’s focus on non-profit law and would welcome the opportunity to contribute to the ongoing success your firm.
Please review my attached resume for additional details regarding my expertise and career achievements. I will follow up to request an appointment to discuss how my experience and background meet your needs.
Thank you for your time and consideration.
Every receptionist is the face of the organization. You're the first person customers, applicants and business contacts see and hear. Therefore, in your cover letter for a receptionist job, emphasize your pleasant demeanor, professional disposition and your ability to multitask as you handle administrative or clerical duties while responding to callers. A well-written cover letter should convey personality and enthusiasm, characteristics that appeal to internal customers -- the staff members -- and external customers alike.
1. Introduce yourself as interested in learning more about the receptionist position, where you saw the job posting and that you'd appreciate favorable consideration of your qualifications. Include a brief mention of your work experience. For example, you could write, "I am very interested in learning more about the receptionist position for Acme Corp. headquarters location that was posted on your company's careers page. As you review my resume, you will see that I have 10-plus years' experience as the receptionist for a large manufacturing company, in addition to five years of experience as a legal secretary."
2. Review the job posting carefully as you write your cover letter and include key words and phrases that demonstrate you understand the job requirements and the skills you have that coincide with the organization's staffing needs.
3. Write a second paragraph that contains more information about your work history. Incorporate your knowledge of the company's layout and reception system in describing your qualifications. For example, if you know the type of telecommunication system the company uses, list the systems with which you're familiar and indicate that you are a quick study in learning new phone systems and technology. Likewise, explain the types of administrative duties you're capable of performing.
4. Compose a third paragraph to describe your core competencies, such as organizational and time management skills, attention to detail and strong communication abilities. For example, you could write, "Throughout my work history, I've demonstrated my proficiency in organizing office materials, maintaining calendars and the comings-and-goings of staff to be able to give callers accurate information. I'm detail-focused and capable of transcribing and delivering messages. Colleagues repeatedly comment that I have a very pleasant demeanor and am professional in all of my communications with co-workers and clients."
5. Create a statement about your professional traits. Many employers hold their receptionists to higher standards where attendance and punctuality are concerned. They don't want the frustration of phones ringing and the receptionist hasn't arrived yet. Explain that you are dependable, reliable and have an exceptional attendance record. Stress the importance of these characteristics, based on the critical role a receptionist plays.
6. Add a final paragraph that reiterates your interest in the job. Tell the reader that you will follow up within the next few days and invite her to contact you in the meantime. Offer to provide additional information and say you're looking forward to a face-to-face interview.
- If you speak any foreign languages, list them in your cover letter and on your resume. That will aid you in your ability to interact with a diverse client base and workforce.
- Showcase specialty areas and talents. For example, if you have knowledge of medical or legal terminology, your qualifications are especially useful for doctors' offices and law firms that might prefer a receptionist who is familiar with their specific fields.
About the Author
Ruth Mayhew began writing in 1985. Her work appears in "The Multi-Generational Workforce in the Health Care Industry" and "Human Resources Managers Appraisal Schemes." Mayhew earned senior professional human resources certification from the Human Resources Certification Institute and holds a Master of Arts in sociology from the University of Missouri-Kansas City.
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